
by Debbie Burke
Recently I had a disturbing email experience.
For some months, circumstances had prevented the five members of my critique group from meeting face to face. So we began exchanging group emails to bring each other up to date.
Since we’re friends as well as writing colleagues, our emails often include personal information about families, friends, dogs, health, etc.
With five people chiming in, a recent email chain became quite long.
Then one member received a pop-up notice at the top of her gmail that gave an “AI Overview” summarizing each person’s contributions to the discussion.
Where the &$%# did that come from??? How did a bot gain access to our emails?
Our conversations included deeply personal medical information about ourselves, family, and friends such as…
Who’s struggling with symptoms that doctors can’t diagnose? Who needs heart or brain surgery? And so on.
Private, personal, confidential conversations among close friends.
Out of nowhere, an AI bot gave us a nice, neat, efficient, accurate summary.
How helpful. But intrusive as hell.
How did this nosy bot access, read, and summarize our discussions?
Had an update from Gmail changed settings to allow AI summaries?
Click the following link for an article from HuffPo that describes what probably happened and reasons why we might not want a nosy little bot to read our emails.
More insights from Proton.me:
“Today, companies like Google are expanding AI access to private communications such as email, framing it as productivity and convenience. But Gemini operates under its own terms, making it harder to distinguish what data is handled by Gmail itself and what is processed by AI systems.”
If you don’t want Gemini AI summaries on Gmail, here’s how to change “smart” settings: help page.
When I checked my settings, I had already turned off “smart” features. Yet the AI summary still showed up. Hmmm.
That leads me to believe someone else hadn’t disabled their smart features, which opened access to our Gmails.
***TKZ’s tech experts, please feel free share your knowledge in the comments.***
What does that mean for medical and legal professionals who send and receive confidential records? If a recipient doesn’t know to shut off their device’s smart features, can Gemini suck up private information for its own commercial use?
Doesn’t that violate HIPAA rules and attorney-client confidentiality???
I foresee class action lawsuits from victims damaged by confidentiality breaches.
What about writers?
We routinely email manuscripts to agents and editors. We also exchange manuscripts for beta reading, critique, editing, etc. Those manuscripts are copyrighted as soon as the author commits them to tangible form, on paper, digital file, etc. That protects our work, right?
Not necessarily.
You may have heard about the $1.5 billion judgment against Anthropic for using illegally obtained copyrighted books to train Claude, their large language model (LLM) AI program.
The award was a win for authors, right? Uh, only under limited conditions.
To qualify for compensation in the Anthropic settlement, their books had to be registered with the US Copyright Office, not just copyrighted.
Typically, traditional publishers register copyrights but some companies didn’t. Their authors were out of luck.
Also typically, copyrights are registered upon publication, after edits, rewrites, additions, etc.
That leaves many manuscripts in limbo.
What if we email manuscripts to agents or editors? Our work is copyrighted but, while it’s under submission, it’s probably not yet registered. Can these be vacuumed up to train LLMs?
Currently, regulation of AI’s use is virtually nonexistent. Laws haven’t caught up with constantly changing developments. Legislation to control and limit use is likely years away, maybe even decades.
Meanwhile, the ease, convenience, and efficiency of technology has seduced us into giving up privacy and confidentiality.
I turned off annoying Gemini intrusions by changing settings on my own computer, but I can’t control others’ devices. And of course I trust Google as much as that nice Nigerian prince who’s sending me millions.
Yes, I could switch to a different email server but that would cut off my main contact point as an author.
I don’t know how to deal with this except to be more cautious of what I write in emails.
Back in 2019, I wrote about text messages that I naively thought were private. Then I learned Facebook, Amazon, Google, etc. had accessed my texts to send advertising related to them. Stealth permissions buried deep in the phone’s terms and conditions grant access to third parties. By using the phone, you agree to the conditions, even when they’re next to impossible to find.
Six years later, Gmail is in a similar state where the onus is on the user to go extra miles to opt out of invasions into privacy.
This reminds me of wise advice from an attorney mentioned in the 2019 post: “Don’t put in writing anything you wouldn’t want to be read in open court.”
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TKZers: Have you run into Gemini’s email summaries? What do you do to maintain online privacy? Or does that no longer matter?
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Mesopotamia, 3500 BC – Clay Tablets
Egypt, 3000 BC – Papyrus
Greece, 500 BC – Goat skins

Movable type – 1000 – 1400
Gutenberg’s printing press – 1439
Pocketbooks – 1500
Printing comes to America – 1640
Project Gutenberg – 1970s
Amazon Kindle – 2007





