Deadlines Can Be Deadly

by Debbie Burke

@burke_writer

Vilde Odmundson, designer., CC BY-SA 4.0 <https://creativecommons.org/licenses/by-sa/4.0>, via Wikimedia Commons

Deadline. The very word strikes fear. It promises dire consequences if it’s missed. If your work isn’t finished by the boss’s deadline, you’re fired. If your past due payments aren’t received by the deadline, the bank repossesses your car. If you ignore the IRS tax deadline, your life becomes a living hell.

What are the origins of the dreaded word deadline?

According to WarHistoryOnline.com:

The earliest known uses date back to the 1800s, where the Oxford English Dictionary discovered the usage of “dead-line” in reference to a fishing line with a weight on it to prevent it from moving. In the early 1900s, the word was used in the printing industry as the name of a boundary line on a printing press, beyond which text will not print.

 

The most gruesome use of the term apparently originated at the notorious Andersonville POW camp during the Civil War.

[Camp commandant Captain Henry] Wirz added the so-called “deadline.” This was a literal line of wooden planks or fences placed about 20 feet inside from the outer walls. Orders were given to the guards that any man who crossed the deadline, even by a hair, would be shot on sight without warning.

If a writer misses a deadline, the editor/publisher can’t shoot you, but your career may be dead. They will remember your name, and not in a good way.

Deadlines are important. My professional writing career launched because a friend couldn’t make her deadline and recommended me as a substitute to the editor. That began a long, fruitful relationship with a respected magazine.

Waking up in the middle of the night, realizing my TKZ post is due that morning, is a horrible feeling I don’t want to repeat. I’m compulsive about deadlines (some say anal) and usually turn in stories ahead of time.

That early-bird mentality means editors sometimes call and say: “Hey, I need 750 words by Thursday. Can you do it?”

Yup. Those rush jobs are paychecks that I otherwise wouldn’t have received.

External deadlines are powerful motivators, especially for newer writers. They build discipline and accountability. I need to write 10 pages for critique group on Tuesday. I have to finish that short story/poem/play to meet the contest deadline next week.

Writers who self-publish often struggle because they don’t have that external deadline. When we impose a deadline on ourselves, we can come up with a gazillion reasons to put it off. But are those reasons or excuses?

Side note: A recent hot topic on the Authors Guild discussion thread has been about launching a book around election time. Some authors are asking their publishers to delay their release dates until after November, fearing their books will get lost in political furor. Books already have a tough enough time attracting reader and media attention. This reason may be worth considering if you plan a book launch in the next few months. 

Since going indie, my goal has been to publish at least one book per year, and I’ve met that with eight books since 2017.

But…more than a year has passed since April 2023 when the last book, Deep Fake Double Down, was released.

Cover by Brian Hoffman

The ninth book, Fruit of the Poisonous Tree, has not met my self-imposed deadline.

Readers keep asking when the new book is coming out. That’s a wonderful problem to have! But I don’t like my vague answers.

In the spring I said, “Summer.”

Then I updated to “Labor Day” because that marks an annual event with other Montana authors, described in posts here and here.

In early July, I looked at the calendar and realized how quickly September 1 was coming up.

I still had to finish the book, edit, get feedback from beta readers, make corrections, format, upload, receive and review a proof. Printing books takes four to six weeks, if there aren’t delays. All that had to be done by Labor Day. Aargh!

I raced through the climax and did a fast edit. I explained the urgency to beta readers and gave them a chance to say no. They are all wonderful friends, but a week turnaround is a damn big ask. Several understandably declined because of their own deadlines. The rest agreed. They came through and offered great suggestions.

But…one long-time critique partner sat me down and said, “Deb, this isn’t as good as your other books. You rushed it and it shows. You’re too good a writer to put this out for your readers. They’ll be disappointed.”

Whap! 

Other betas had alluded to some problems, but I deceived myself into thinking they were easy fixes to be whipped out in a day or two.

Nope.

My friend and I spent the next three hours at her dining room table going through the marked-up manuscript. She was 100% right–the problems went deep.

Actually, I’d sensed that all along but pushed my concerns aside because I was fixated on meeting the Labor Day deadline.

Her critique made me think. How important, really, is that deadline?

If the new book isn’t available to sell at the annual event, what are the consequences?

No one dies.

I still have eight other books on the table. If I lose a handful of sales, so what? I’ll have postcards printed of the new book cover and people can sign up for my newsletter to be notified of the pub date.

In other words, missing this deadline doesn’t matter, except to my pride.

If I make the deadline but put out a substandard book, in the long run, I’ll lose more readers than I gain.

I never want people to think, “Gee, she used to be pretty good, but she’s sure gone downhill.” 

An old saying goes: “There’s never time to do it right but there’s always time to do it over.”

Not for books. For them, a different saying applies: “You never get a second chance to make a first impression.”

Deadlines teach good work habits and keep writers from procrastinating. But they can also be blinders that prevent an author from recognizing and fixing problems with their work.

Thankfully my friend yanked those blinders off and made me see what was really important.

As I work on the rewrites, I give thanks she was honest with me. 

When will Fruit of the Poisonous Tree be ready?

I dunno. A week, a month, three months? Whatever time it takes to be the best I can make it. 

The day after I resigned myself to giving up the Labor Day deadline, the other two authors emailed me about our upcoming book appearance. Construction has closed a bridge which cuts off one of only two roads into the little village of Bigfork. The other road will be occupied that weekend by a major car show. Parking is a mile-plus hike and access for those with disabilities will be next to impossible.

Due to these logistic issues, we decided to skip doing the event this year. What a relief from the frantic push I’d been making since the beginning of July!

Deadlines are great unless they force you to make a choice between speed and quality. They often give a much-needed nudge to finish. But this experience taught me to follow my instincts rather than the calendar.

~~~

TKZers: Do deadlines help your writing?

Has a deadline ever caused you to publish a story that was below your expectations? Please share your experience.

~~~

Until Fruit of the Poisonous Tree is published, the other eight books in the Tawny Lindholm Thriller series are for sale at all online booksellers.

The first book, Instrument of the Devil, will be FREE on August 2.

Ten Tips for DIY Editing

by Debbie Burke

@burke_writer

A couple of weeks ago, I attended the Montana Writers Rodeo and wrote a post about the fun, enlightening conference experience.

Today, here are the 10 tricks (plus one bonus tip) from my workshop at the Rodeo on how to edit your own writing.

Newer writer: “Why should I worry about spelling, grammar, and typos? The editor will fix them.”

Hate to break the news but that ain’t gonna happen. 

Being a professional means we’re responsible for quality of the book we turn out.

Whose name is on the cover?

Ours.

If there are errors, who gets blamed?

We do.

That’s an important reason to hone our own editing skills.

Whether you go the traditional route or self-publish, a well-written story without typos and errors increases your chance of successful publication.

Due to layoffs, fewer editors work at publishing houses. Those who remain are swamped with other tasks, leaving little time to actually edit. In recent years, I’ve noticed an uptick in grammar, punctuation, and spelling goofs in traditionally published books.

If you indie-pub, a book with errors turns off readers. 

The overarching goal of authors is to make the writing so smooth and effortless that readers glide through the story without interruption.

We want them to become lost in the story and forget they’re reading.

How can we accomplish that? By self-editing to the best of our ability.

As a freelance editor, what do I look for when I review a manuscript?

  • Is the writing clear and understandable?
  • Do stumbling blocks and awkward phrases interrupt the flow?
  • Are there unnecessary words or redundancies?
  • Are there nouns with lots of adjectives?
  • Do weak verbs need adverbs to make the action clear?

Here are my 10 favorite guidelines. Please note, I said guidelines, not rules! 

1. Delete the Dirty Dozen Junk WordsGo on a global search-and-destroy mission for the following words/phrases:

It is/was

There is/was

That

Just

Very

Really

Quite

Almost

Sort of

Rather

Turned to…

Began to…

Getting rid of unnecessary junk words tightens writing and makes stronger sentences.

Clear, concise narrative is your mission…with the exception of dialogue.

Characters ramble, stammer, repeat themselves, and backtrack. Natural, realistic-sounding dialogue uses colloquialisms, regional idiosyncrasies, ethnic speech patterns, etc.

Photo credit: Wikimedia

But, like hot sauce, a little goes a long way.

At the Rodeo, actor/director Leah Joki used excerpts from Huckleberry Finn to illustrate the power of dialogue.

But hearing it is different from reading it. If overdone, too much dialect can make an arduous slog. Imagine translating page after page of sentences like this one from Jim in  Huck Finn:

“Yo’ ole father doan’ know yit what he’s a-gwyne to do.”

  1. Set the stage – At the beginning of each scene or chapter, establish:

WHO is present?

WHERE are they?

WHEN is the scene happening?

If you ground the reader immediately in the fictional world, they can plunge into the story without wondering what’s going on.

  1. Naming NamesDistinctive character names help the reader keep track of who is who.

Create a log of character names used.

Easy trick: write the letters of the alphabet down the left margin of a page. As you name characters, fill in that name beside the corresponding letter of the alphabet. That saves you from winding up with Sandy, Samantha, Sarah, Sylvester.

Vary the number of syllables, e.g. Bob (1), Jeremiah (4), Annunciata (5).

Avoid names that look or sound similar like Michael, Michelle, Mickey.

Avoid rhyming names like Billy, Milly, Tilly.

  1. Precision Nouns, Vivid Verbs – Adjectives and adverbs are often used to prop up lazy nouns and verbs. Choose exact, specific nouns and verbs.

Instead of the generic word house, consider a specific noun that describes it, like bungalow, cottage, shanty, shack, chateau, mansion, castle. Notice how each conjures a different picture in the mind.

Photo credit: wikimedia CC BY 2.0 DEED

Holyroodhouse
Photo credit: Christophe Meneboeuf CC-BY-SA 4.0 DEED

Instead of the generic verb run, try more descriptive verbs like race, sprint, dart, dash, gallop. That gives readers a vivid vision of the action.

  1. Chronology and Choreography – Establish the timeline.

Photo credit: IMDB database

Quentin Tarantino can get away with scenes that jump back and forth in time like a rabid squirrel on crack.

But a jumbled timeline risks confusing the reader. Unless you have a compelling reason to write events out of order, you’re probably better off sticking to conventional chronology.

 

Are actions described in logical order? Does cause lead to effect? Does action trigger reaction?

Chronology also applies to sentences. In both examples below, the reader can figure out what’s going on, but which sentence is simpler to follow?

  • George slashed Roger’s throat with the knife as he grabbed him from behind after he sneaked into the warehouse.
  • Knife in hand, George sneaked into the warehouse, grabbed Roger from behind, and slashed his throat.

In theatre, actors and directors block each scene. Clear blocking helps the reader visualize events and locations.

Establish where the characters are in relation to each other and their surroundings.

Map out doors, windows, cupboards, stairwells, secret passages, alleys, etc. where a bad guy might sneak up on the hero, or where the hero might escape.

Locate weapons.

Does the hero or the villain carry a gun or knife? Establish that before the weapon magically appears. 

Pre-place impromptu weapons (golf club, baseball bat, scissors) where the hero can grab them in an emergency. Or put them just out of reach to complicate the hero’s struggle.

  1. When to Summarize? When to dramatize?

Photo credit: Public Domain

Summarize or skip boring, mundane details like waking up, getting dressed, brushing teeth…unless the toothpaste is poisoned!

Dramatize important events and turning points in the story, such as:

  • New information is discovered.
  • A secret is revealed.
  • A character has a realization.
  • The plot changes direction.
  • A character changes direction.

7. Dynamic description – Make descriptive passages do double duty.

Rather than a driver’s license summary, show a character’s personality through their appearance and demeanor.

Static description: He had black hair, brown eyes, was 6’6″, weighed 220 pounds, and wore a gold shield.

Dynamic description: When the detective entered the interview room, his ‘fro brushed the top of the door frame. His dark gaze pierced the suspect. Under a tight t-shirt, his abs looked firm enough to deflect a hockey puck. 

Put setting description to work. Use location and weather to establish mood and/or foreshadow.

Static description: Birds were flying. There were clouds in the sky. An hour ago, the temperature had been 70 degrees but was now 45. She felt cold.

Dynamic description: Ravens circled, cawing warnings to each other. In the east, thunderheads tumbled across a sky that moments before had been bright blue. Rising wind cut through her hoody and prickled her skin with goosebumps.

  1. Read Out Loud – After reading the manuscript 1000+ times, your eyes are blind to skipped words, repetitions, awkward phrasing.

To counteract that, use your ears instead to catch problems.

Read your manuscript out loud and/or listen to it with text-to-speech programs on Word, Natural Reader, Speechify, etc. Your phone may also be able to read to you. Instruction links for Android and iPhone.

  1. Be Sensual – Exploit all five senses. Writers often use sight and hearing but sometimes forget taste, smell, and touch that evoke powerful memories and emotions in readers.

Think of the tang of lemon. Did you start to salivate?

Smell the stench of decomposition. Did you instinctively hold your breath and recoil?

Photo credit: Amber Kipp – Unsplash

 

Imagine a cat’s soft fur. Do your fingers want to stroke it? 

 

 

 

 

 

 

 

  1. What’s the Right (Write) Word? – English is full of boobytraps called homophones, words that sound the same but don’t have the same meaning.

Spellcheck doesn’t catch mixups like:

its/it’s

there/they’re/their

cite/site/sight, etc.

Make a list of ones that often trip you up and run global searches for them. Or hire a copyeditor/proofreader.

Bonus Tip – When proofreading, change to a different font and increase the type size of your manuscript. That tricks the brain into thinking it’s seeing a different document and makes it easier to spot typos.

Self-editing is not a replacement for a professional editor. But when you submit a manuscript that’s as clean and error-free as you can make it, that saves the editor time and that saves you $$$ in editing fees! 

Effective self-editing means a reader can immerse themselves in a vivid story world without distractions.  

And isn’t that what it’s all about? 

~~~

TKZers: What editing issues crop up in your own writing?

Do you have tricks to catch errors? Please share them.

When you read a published book, what makes you stumble?

~~~

 

One reason Debbie Burke likes indie-publishing: goofs are easy to correct. In Dead Man’s Bluff, she discovered FILES were circling an animal carcass instead of FLIES. Took two seconds to fix and republish.

Available at all major online booksellers. 

 

When, Where, Why, and How To Use Block Quotes and Ellipses

By SUE COLETTA

An interesting discussion arose while working on copy edits for Pretty Evil New England. The conversation dealt with using block quotes—when, where, why, and how I used them in the (nonfiction) manuscript.

If at all possible, I tend to use quoted material as dialogue to create scenes. But there were times where I chose to block quote the text instead. For example, if the quote was mainly backstory and not part of the actual scene but still important for the reader to understand, then I used block quotes. You’ll see what I mean in one of the examples below.

Block quotes can’t be avoided at times. They can even enhance the scene, thereby adding to the overall reading experience. In fiction, two examples of where to use block quotes would be a diary entry or a note/letter/message. Please excuse my using one of my thrillers; it’s easier than searching through a gazillion books on my Kindle.

In Silent Mayhem, the antagonist and hero communicate through an Onion site (untraceable) on the deep web. Because these messages are neither dialogue, nor narrative, using block quotes set them apart.

Example:

Dearest Cautious Cat,

If we shut our eyes to dangers beyond our comprehension, we become powerless to fight. My offer still stands. Should you choose not to accept it, remember this . . .

When it’s your time to die, be not like those whose hearts are filled with the fear of death, so that when their time comes, they weep and pray for a little more time to live their lives over again in a different way. Sing your death song and die like a hero going home.

Hugs & kisses,
Mr. M

Block quotes also break up the text and enhance white space. We’ve discussed white space many times on TKZ. For more on why white space is a good thing, check out this post or this one.

BLOCK QUOTES IN WORD

To include block quotes in Word, highlight the text and right click. This screen will pop up…
Choose “paragraph” and this screen will pop up…

Reset your left margin to .5 and click OK. Leave the right margin alone.

Quick note about margins.

A good rule of thumb for block quotes is to not indent the first paragraph. If your passage contains more than one paragraph, check with the publisher. Most supply a style guide. For instance, my thriller publisher keeps all paragraphs justified. My true crime publisher prefers that the first paragraph be justified and subsequent paragraphs be indented.

To do that, the easiest thing is to click “Special” then “first line” (as indicated in pic below) and set it to .25. Then simply backspace to erase the indent on the first paragraph.

If you’re self-publishing, then obviously it’s your call on whether to indent or not to indent subsequent paragraphs.

BLOGGING BLOCK QUOTE

Bloggers who include passages from a resource, whether that be a book or wording from a reputable source, use block quotes to signal the reader that the passage is a direct quote (most commonly, all justified margins). You could style the post in Word, then copy/paste, but sometimes the style doesn’t paste over. Simple fix. Highlight the text and click this symbol…
And that’s it. Easy peasy, right?

ELLIPSIS

An ellipsis consists of either three or four dots. A single dot is called an ellipsis point. Some writers may find using ellipses a little tricky, but once you know the definitions of where, why, and how to use them, determining the right ellipses is fairly straightforward.

According to the Chicago Manual of Style, never use ellipses at the beginning or end of a block quote. CMOS also recommends using equal spacing between dots. Some style guides say to use three equally spaced periods rather than creating an ellipsis in Word, which you can do by pressing CTRL + ALT + Period. Always go by the style guide furnished by the publisher (or editor, if self-publishing).

WHERE AND WHY TO USE ELLIPSES

There are many reasons why you might want to use an ellipsis. An ellipsis can indicate omitted words within the middle of a quote, or faltering dialogue, or an unfinished sentence or thought where the speaker’s words trail off.

For faltering dialogue, you have two choices, depending on your style guide.

Style #1: Equally spaced dots with one space before and after ellipsis.
Style #2: Unspaced dots with one space before and after ellipsis.

Example #1 (uses three periods): “I . . . I . . . would never break the law.”
Example #2 (uses ellipsis created with Word shortcut): “I … I … would never break the law.”

For words that trail off, insert punctuation at end of ellipses. If the dialogue continues to another sentence, leave a space.

Example #1: “Why would he . . .? I mean, I can’t believe he got caught with that bimbo.”
Alternate style (Word shortcut): “Why would he …? I mean, I can’t believe he got caught with that bimbo.”

Example #2: “My weight? I’m about one hundred and . . . So, how ’bout them Bears. Did you watch the game?”

Alternate style (Word shortcut): “My weight? I’m about one hundred and … So, how ’bout them Bears. Did you watch the game?”

THREE DOTS VERSE FOUR

Here’s where some writers may find ellipses a little tricky.

Sometimes we need to omit words from the end of one sentence but still continue the quoted passage. This type of ellipsis is called a terminal ellipsis. In this instance, the CMOS recommends using four dots, or periods. The fourth dot indicates the period at the end of the sentence that we haven’t quoted in its entirety. By including that fourth dot it lets the reader know that the quotation borrows from more than one sentence of the original text.

Example from Pretty Evil New England:

Then I made up my mind to kill Mrs. Gordon. Poor thing, she was grieving herself to death over her sickly child. So life wasn’t worth living anyway. I was sorry, though, for the poor, unfortunate child, Genevieve. I love the little one very much. . . . I thought with Mrs. Gordon out of the way I could be a mother to her child and get [her husband] Harry Gordon to marry me.

Notice how I didn’t omit any necessary words? That’s key. We have a responsibility to other writers—in this case, the female serial killer—to not mislead the reader by leaving out words that change the meaning of the quote.

Three most important takeaways for ellipses in dialogue.

  • Avoid ellipses overload—too many can diminish their impact.
  • Reserve ellipses for middle and end of dialogue. If the character fumbles around to spit out their first word, use a body cue or other description instead.
  • Maintain consistent ellipses spacing throughout the manuscript.

Now, like most things in writing, there are exceptions to these rules. Always follow the publisher or editor’s recommendations. If you don’t have any recommendations to follow, feel free to use this post as a guide.

For discussion: Do you use block quotes in your writing? If so, why did you choose to do that? Care to share one of the exceptions to any of these guidelines?

Editing Tips for the Indie Author

By Joe Moore
@JoeMoore_writer

Back in the days of legacy publishers ruling the world, getting a contract meant that your book would be edited by staff editors. First by the acquisition editor, then the copy/line editors and maybe additional content editors. It was mostly out of your hands. A lot has changed with the wave of indie publishing. Writers that can afford it can hire a freelance editor—there are many available. A simple Google search will reveal numerous sources. Most indie writers with a limited budget take on the task themselves. The last thing you want is to self-publish your masterpiece if it’s filled with mistakes. To make it as good as it can be, I’ve listed a collection of DIY tips on editing your own manuscript.

There are a number of stages in the editing process. Starting with the completion of your final draft, they involve reading and re-reading the entire manuscript many times over and making numerous changes during the process. It’s in this phase that you need to make sure your plot is seamless, your story is on track, your character development is consistent, and you didn’t leave out some major point of importance that could confuse the reader. At this stage, you’re taking the job of the content editor, so you must pay close attention to content. Does the story have a beginning, middle and end? Does it make sense? Is the flow of the story smooth and liquid? Do your scene and chapter transitions work? Is everything resolved at the end?

Next, check for clarity. Legacy publishers employ professional proofreaders. In your case, this is where beta readers come in handy. If it’s not clear to them, it won’t be clear to others. Don’t assume that everyone knows what you know or understands what you understand. Make it clear what’s going on in your story. Suspense cannot be created by confusing the reader.

Once you’ve finished this first pass searching for global plotting problems, it’s time to move on to the nuts and bolts of editing. Here you must tighten up your work by deleting all the extra words that don’t add to the reading experience or contribute to the story. Remember that every word counts. If a word doesn’t move the plot forward or help develop the characters, it should be deleted.

Some of the words that can be edited out are superfluous qualifiers such as “very” and “really.” This is always an area where less is more. For instance, you might describe a woman as being beautiful or being very beautiful. But when you think about it, what’s the difference? If she’s already beautiful, a word that is considered a definitive description, how can she exceed beautiful to become very beautiful? She can’t. So I suggest you search for and delete instances of “very” or “really”. They add nothing to your writing.

Next, scrutinize any word that ends in “ly”. Chances are, most adverbs can be deleted without changing the meaning of the sentence or your thoughts. In most cases, cutting them clarifies and makes your writing crisper.

After that, go hunting for clichés and overused phrases. There’s an old saying that if it comes easy, it’s probably a cliché. Avoiding clichés makes for fresher writing. There’s another saying that the only person allowed to use a cliché is the first one to use it.

Overused phrases are often found at the beginning of a sentence with words like “suddenly,” “so” and “now”. I find myself guilty of doing this, but they don’t add anything of value to my writing or yours. Get rid of them.

The next type of editing is called line editing. Line editing covers grammar and punctuation. Watch for incorrect use of the apostrophe, hyphen, dash and semicolon. Did you end all your character’s dialogs with a closed quote? Did you forget to use a question mark at the end of a question?

This also covers making sure you used the right word. Relying on your word processor’s spell checker can be dangerous since it won’t alert you to wrong words when they are spelled correctly. It takes a sharp eye to catch these types of mistakes. Once you’ve gone through your manuscript and performed a line edit, have someone else check it behind you. A fresh set of eyes never hurts.

On-the-fly cut and paste editing while you were working on your first draft can get you into trouble if you weren’t paying attention. Leftover words and phrases from a previous edit or version can still be lurking around, and because all the words might be spelled correctly or the punctuation might be correct, you’ll only catch the mistake by paying close attention during the line edit phase.

The many stages of editing are a vital part of the writing process. Editing your manuscript should not be rushed or taken for granted. Familiarity breeds mistakes—you’ve read that page or chapter so many times that your eyes skim over it. And yet, there could be a mistake that you’ve missed every time because you’re bored with the old stuff and anxious to review the new.

Read your manuscript out loud, or better yet, have someone else read it to you. Mistakes and poor writing will become obvious.

Spend the time needed to tighten and clarify your writing until there is not one ounce of fat or bloat. And once you’ve finished the entire editing process, put the manuscript away for a period of time. Let it rest for a week or even a month if your schedule permits while you work on something else. Remember that indie publishing means that you set the deadline and pub date. Then bring it back out into the light of day and make one more pass. You’ll be surprised at what you missed.

One more piece of advice. Edit on hardcopy, not on your monitor. There’s something about dots of ink on the printed page that is much less forgiving than the glow of pixels. Remember, less is always more.

Any other editing tips?