Police Work and Conferences

Posted on March 12, 2025 by Terry Odell

Police Work and Conferences
Terry Odell

I’m off to Left Coast Crime today, so my responses to comments might be late. It’s a reader-based conference, so I’m hoping to meet new people and introduce them to my work. I’ll be on a panel called “Behind the Badge: Writing Authentic Police Procedurals.” I guess they got tired of putting me on the “sex” panel. If you’re attending, it’s Thursday at 2:30. If you’re not attending, it’s still Thursday at 2:30.

When it comes to police procedures, I’m so far behind the badge that I’ve crossed state lines. But, I do my homework before writing anything—let’s make that before publishing anything—because I often write what seems like it ought to be the case, but since I’m not a trained law enforcement officer, I have a wonderful retired homicide detective who will answer my questions and put me on the right track. And I’m smart enough to ask.

I was dealing with a scene in Deadly Adversaries, where I wanted my cops to deal with a suspect. Trouble was, he lived in a different jurisdiction. After some back and forthing with my contact, I made the adjustments he said would be necessary to comply with the law. I loved his response:

I’m laughing. You try to do it right. See how boring Hollywood would have been it they had to keep within that pesky Constitution. It stood in my way many times.

Based on his advice, I adjusted a confrontation between the cops and a “little old lady holding a shotgun” scene as well. Since my contact worked in Orlando, my tiny town of Mapleton wasn’t what he’s used to. He said:

Funny, I think of working in a big city verses a small town. If I were there they would both likely be dead. You do make a great story though.

I won’t know much about the panel until I’m in the midst—our moderator said we could feed him one opening question (which I’ve already forgotten), but then he wasn’t going to divulge anything else about how he’d run the panel. I’ll probably recap the conference in another post.

Another research source I’ve found very useful is an io group (used to be a yahoo group, hence the “2” in the name) is crimescenewriters2. It’s full of people who know what they’re talking about in many first responder fields. They’ve been there, done it. You pose a question and get an answer that’s most likely more accurate than asking the AI bots.

Other than my panel, what else am I doing at the conference?

Bringing Swag. Always popular. I’ll bring lip balm, post-it notes, and copies of “Seeing Red” as giveaways.

Business cards. I’ll leave some on the giveaway table, but most will be handed out in person. I used to do bookmarks, but after seeing how many were left behind, I opted to stop spending money on them. E-books don’t need physical bookmarks.

Books for the bookstore. I don’t usually sell many, but it puts them in front of readers, many of whom will look for them at their favorite e-book stores. I’ll have copies of three books in my Mapleton Mystery series.

I’ll be volunteering at two events: Speed Dating, and the New Author Breakfast. Lots of swag from the former, food at the latter. And, of course meeting and chatting with people.

I did a post about my experience at the Speed Dating event from a former Left Coast Crime. You can find it here.

I will have a 30 minute slot in the Hospitality Room (Saturday 11:30 – 12:00 if you’re around) where I’ll have more giveaways. At some point, those cartons of remaindered hardcovers need to find better homes. Again, it’s a good time to meet people, especially those who haven’t heard of you.

And now, I’m rerunning some of my conference survival tips, no matter what sort of a conference it is.

Have copies of your receipts. Nothing like finding out they’ve lost your registration or meal choices or room reservation to start things off on a stressful note. Better to have them and not need them than to need them and not have them.
Bring your own tote if you have one. Although most conferences hand out tote bags, they all look alike. If you bring one from a different conference, you’re less likely to have it picked up by mistake. (I also bring my own badge holder—the kind with compartments from another conference, just in case they give you a simple plastic one. This way, I’ve got a secure place for my badge, meal tickets, a little cash and other vitals—like business cards or bookmarks.)
Don’t be afraid to meet people. It’s not required that you travel with a glued-to-the-hip companion. Take an empty seat, smile, hand over your business card, business card, or simple swag, and introduce yourself. This is one place where there’s an immediate conversation starter: “What do you write?” Or, in the case of a readers’ conference ‘read’?
Bring comfortable clothes, especially shoes. You’ll be doing a lot of sitting, and a lot of walking, depending on how far apart the meeting rooms are. Also, bring layers. Regardless of the outside temperatures, meeting rooms can be meat-locker cold or steamy hot.
Pace yourself. You’re not obligated to participate in every single event. Take breaks. Hide in your room for an hour if you need to. I long ago stopped feeling guilty about crawling into bed with a book at a decent hour.
Speaking of books…bring either a bigger suitcase than you need, or some other method of transporting books. Most conferences are heavy on giveaways—and then there’s the inevitable bookstore and/or book signing. Another good reason to bring your own tote. Use the one they give you for books.
Budget. Long ago, when I traveled with the Hubster on his per-diem, I learned how to save a few bucks. Think college dorm room. Almost all hotel rooms have coffee makers. They make hot water as well as coffee. There are all sorts of “just add boiling water” meal options out there. I’ll have instant oatmeal in my room for breakfast. This saves getting dressed early and going downstairs to a crowded hotel restaurant and blowing way too much money on a simple meal. And avoid the possibility of the staff not being able to handle several hundred people arriving at the same time. I’ll carry snacks as well. I’m not one for huge lunches at home, so for conferences that serve a banquet meal at lunch—well, that’s usually my dinner as well. A drink at the bar, maybe an appetizer or salad. No need for another huge and expensive meal. I can buy books with what I’ve saved.
Scope out the facilities. Find out-of-the-way restrooms. Given short breaks between sessions and everyone on the same schedule, lines can get long.
Giveaways. Odds are there are giveaway tables. Having swag is a great way to get your name in front of people. I’ve given away post-it notes, pens, lip balm, business cards, and bookmarks.
Have fun.

If any TKZers are going to be at Left Coast Crime, be sure to look me up. And yes, meeting at the bar is always a good thing. I’ll have a Manhattan.

New! Find me at Substack with Writings and Wanderings

Danger Abroad

When breaking family ties is the only option.

Madison Westfield has information that could short-circuit her politician father’s campaign for governor. But he’s family. Although he was a father more in word than deed, she changes her identity and leaves the country rather than blow the whistle.

Blackthorne, Inc. taps Security and Investigations staffer, Logan Bolt, to track down Madison Westfield. When he finds her in the Faroe Islands, her story doesn’t match the one her father told Blackthorne. The investigation assignment quickly switches to personal protection for Madison.

Soon, they’re involved with a drug ring and a kidnapping attempt. Will working together put them in more danger? Can a budding relationship survive the dangers they encounter?

Available for pre-order.

Like bang for your buck? I have a new Mapleton Bundle. Books 4, 5, and 6 for one low price.

Survival Tips for Conferences

Posted on March 15, 2023 by Terry Odell

Survival Tips for Conferences
Terry Odell

Header of the Left Coast Crime 2023 Conference showing a setting sun, cactus and man wearing a black hat and coat I’m in Tucson for the Left Coast Crime Conference, so forgive me if I don’t respond to comments right away.

Left Coast Crime is a reader-based conference, which means the focus is on connecting writers with readers. The panels will be aimed more at “tell us about your book” and they’re a great way to meet readers and let them know what you have to offer. In a writer’s conference, a workshop on setting would tell you how important it is, and would give you a “lesson” in how to develop setting in your book. At a reader’s conference, the panel will be a discussion of where each author sets his or her books, and why they chose that setting. Same goes for characters, or genre, or anything else.

This year, I’m on a “Romance in Mystery” panel and who knows where that one will go! Ultimately, the goal is to entice readers to pick up the books, and also to let them know you’re a real, live, person. It takes a different mind-set when you attend a conference like this as an author. You’re wearing a marketing hat, not a writing hat.

However, no matter what kind of a conference you attend, there are some “survival” techniques I’ve picked up over the years, listed in no order of importance.

Have copies of your receipts. Nothing like finding out they’ve lost your registration or meal choices or room reservation to start things off on a stressful note. Better to have them and not need them than to need them and not have them.
Bring your own tote if you have one. Although most conferences hand out tote bags, they all look alike. If you bring one from a different conference, you’re less likely to have it picked up by mistake. (I also bring my own badge holder—the kind with compartments from another conference, just in case they give you a simple plastic one. This way, I’ve got a secure place for my badge, meal tickets, a little cash and other vitals—like business cards or bookmarks.)
Don’t be afraid to meet people. It’s not required that you travel with a glued-to-the-hip companion. Take an empty seat, smile, hand over your business card, bookmark, or simple swag, and introduce yourself. This is one place where there’s an immediate conversation starter: “What do you write?” Or, in the case of a readers’ conference ‘read’? On the flip side, be polite and invite people to join you, include them in conversations. There’s a popular author who ignored me at a conference lunch table, and I haven’t bought any more of his books. Another good way to “mingle” is to volunteer. Most conferences are always looking for help.
Bring comfortable clothes, especially shoes. You’ll be doing a lot of sitting, and a lot of walking, depending on how far apart the meeting rooms are. Also, bring layers. Regardless of the outside temperatures, meeting rooms can be meat-locker cold or steamy hot.
Pace yourself. You’re not obligated to participate in every single event. Take breaks. Hide in your room for an hour if you need to. I long ago stopped feeling guilty about crawling into bed with a book at a decent hour. A lot of action takes place in the bar, so think about leaving some time for a visit there. Prioritize. Returning home with “conference crud”, or these days, the nasty virus, isn’t the souvenir you want.
Speaking of books…bring either a bigger suitcase than you need, or some other method of transporting books. Most conferences are heavy on giveaways—and then there’s the inevitable bookstore and/or book signing. Another good reason to bring your own tote. Use the one they give you for books.
Budget. Long ago, when I traveled with the Hubster on his per-diem, I learned how to save a few bucks. Think college dorm room. Almost all hotel rooms have coffee makers. They make hot water as well as coffee. There are all sorts of “just add boiling water” meal options out there. I’ll have instant oatmeal in my room for breakfast. This saves getting dressed early and going downstairs to a crowded hotel restaurant and blowing way too much money on a simple meal. And avoids the possibility of the staff not being able to handle several hundred people arriving at the same time. I’ll carry snacks as well. I’m not one for huge lunches at home, so for conferences that serve a banquet meal at lunch—well, that’s usually my dinner as well. A drink at the bar, maybe an appetizer or salad, and that’s enough for me. No need for another huge and expensive, calorie-laden meal. I can buy books with what I’ve saved.
Scope out the facilities. Find out-of-the-way restrooms. Given short breaks between sessions and everyone on the same schedule, lines can get long.
Giveaways. Odds are there are giveaway tables. Having swag is a great way to get your name in front of people. I’ve given away post-it notes, pens, lip balm, business cards, and bookmarks. I posted about pros and cons of some swag I collected in a previous TKZ post. Paper items such as bookmarks and business cards seem to be least effective based on what’s leftover at the end of the conference, but this year, I’ve had postcards printed with links to one of my books which will be a free download at BookFunnel. We’ll see how that goes.
Have fun.

Available Now
Deadly Relations.
Nothing Ever Happens in Mapleton … Until it Does
Gordon Hepler, Mapleton, Colorado’s Police Chief, is called away from a quiet Sunday with his wife to an emergency situation at the home he’s planning to sell. A man has chained himself to the front porch, threatening to set off an explosive.

Terry Odell is an award-winning author of Mystery and Romantic Suspense, although she prefers to think of them all as “Mysteries with Relationships.”

Speed Dating and Swag

Posted on April 27, 2022 by Terry Odell

Speed Dating and Swag
Terry Odell

I’m hardly a marketing guru—it’s the least favorite part of writing for me—but I made some observations at the Left Coast Crime conference and thought I’d share them.

As I mentioned earlier, Left Coast Crime is a reader-focused conference, which means it’s a place where readers come to meet authors, both familiar and new. It’s an ideal opportunity for us lesser-knowns to make connections.

Any writing conference I’ve been to, whether reader or author/craft focused, has a giveaway table where authors leave freebies—swag. With several hundred authors vying for attention, it’s important that these items entice readers (and authors are readers, too) to pick them up. Anything left on the tables after the conference closes will be trashed by the hotel staff, so you might be carting home a lot of what you brought.

The most common items are paper goods. Bookmarks dominate. How effective are they? With so many people using e-readers these days, they don’t serve the same purpose—something that the reader will encounter every time they pick up their book.

I think bookmarks are more effective when handed our personally, like a business card, but even then, they are likely to end up in the hotel room wastebasket. I stopped getting bookmarks made years ago, but I do have business cards with QR codes to my website and Facebook Author Page on the back.

Some bookmarks that did entice people to pick them up were dual-purpose, like these.

A tradition at Left Coast Crime is their Author Speed Dating event. How it works: Tables for ten (There were 40 this year) are set up in a large meeting room. Two seats at each table are reserved for authors. The authors rotate from table to table and each has two minutes to talk/pitch/promote themselves and/or their books. They also bring swag to distribute at each table.

My observations.

The two-minute rule was enforced, which means authors had to be well prepared. Since handing out swag eats up precious seconds, authors were advised to let their partner hand out the swag while they talked. A fair number of them weren’t able to follow this simple direction. Some overran their time, ignoring the bell and finishing their prepared talks, eating up their partner’s time or having to arrive late to the next table.

The presentations varied from rehearsed and memorized speeches to stumbling or rambling attempts to summarize the gist of their stories. The best ones were those who knew their material well enough to make it sound off the cuff. Those attending are going to be listening to eighty two-minute presentations in a room that’s probably not going to have the best acoustics. Being able to be heard was challenge enough for some.

Takeaway: if you’re doing a presentation like this, adhere to the time constraints. Practice your material until it doesn’t sound practiced. If the organizers offer advice, take it.

And now, back to the swag. Handing out swag to a captive audience is better than leaving it on a giant table. But remember the purpose of the swag. To make people want to know more about you and your books.

Here are some swag items handed out at the Speed Dating event that, in my opinion, missed the mark.

From left to right. A nice, sturdy magnet. A vial of perfume. A cute magnet. A pin-on button.

Problems with all of them: What are they about? Would you even know they were from an author? Because by the time you get home with them, you’ll have no recollection of who gave them to you. (Note: some swag was handed out in cute little pouches and may have included something about the author, but once you take the items out of the pouch, all connections are lost.) With the perfume, you’re risking the recipient not liking it. With a pin, would readers wear them? Pin them to something else?

Better ideas are things that readers will have a reason to keep and use. Every time they use them, they (one hopes) will remember the author. One author had Hershey’s Miniatures relabeled with his book cover. Great idea—until you eat the candy. Will they save the label? Maybe. I didn’t, but they worked in that I struck up a conversation with that author and did look him up.

I know my lip balm is what people remember about me. Sticky notes, pens, pencils, coasters, magnets that do mention the author, and even a jar opener/gripper thing make for better swag. More expensive, yes. But if you’re spending money, it ought to be working for you.

Your turn. What swag are you likely to pick up? If you hand out swag, what’s been effective?

Available Now. In the Crosshairs, Book 4 in my Triple-D Romantic Suspense series.

Changing Your Life Won’t Make Things Easier
There’s more to ranch life than minding cattle. After his stint as an army Ranger, Frank Wembly loves the peaceful life as a cowboy.

Financial advisor Kiera O’Leary sets off to pursue her dream of being a photographer until a car-meets-cow incident forces a shift in plans. Instead, she finds herself in the middle of a mystery, one with potentially deadly consequences.

Terry Odell is an award-winning author of Mystery and Romantic Suspense, although she prefers to think of them all as “Mysteries with Relationships.” Follow her on Facebook and Twitter.

Aftermath of a Writers Conference

Posted on October 21, 2015 by Nancy J. Cohen

Nancy J. Cohen

Recovering from a conference can take as much time or more as preparing for one. When you get home and unpack, you’ll likely have a collection of promo items from other authors to sort through. It’s good to keep some of these, as they can inspire ideas for your swag in the future. I keep swag from other authors in a small shopping bag designated for this purpose. It helps to have samples if you’re thinking of ordering a similar item.

What impressed me at Bouchercon this year? I always like Door Hangers. I did one myself for Hanging by a Hair. I liked the little bags of chocolate covered mints. I don’t remember the author’s name engraved on the M&M sized candies, but I do remember her book title as House of Homicide. One author gave out tape measures. My Bad Hair Day combs were popular, and every one that I put out got taken. As usual, the tables were a mess with print materials, but I picked up bookmarks for titles that interested me. And coasters are always useful. I keep them on my computer desk.

It helps to sort through the business cards we receive and add relevant contact info to our address books. I’d also suggest marking the date and place where you met the person for easy recall later. You might dash off a note to people you’d met or to booksellers who carried your titles. Uploading your photos and blogging about your experience will keep the memories fresh.

I’m still recovering from Boucheron, held in Raleigh. Here you’ll meet fans as well as other authors, plus a conglomeration of industry personnel. I have piles of materials to sort out and notes from panels attended to write up. But since I’m on the road again for another book event, these tasks will have to wait. This means I won’t be around today to answer comments, but please leave any tips you’d like to share.

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Tag Archives: conferences

Police Work and Conferences

Survival Tips for Conferences

Speed Dating and Swag

Aftermath of a Writers Conference